Privacy Policy & Candidate Data Collection

# Privacy Policy & Candidate Data Collection Notice **Effective Date:** September 2026 **Compliance Standard:** Australian Privacy Principles (APPs), *Privacy Act 1988* (Cth) --- ## 1. Commitment to Candidate Privacy We are committed to managing personal information in an open, transparent, and respectful manner in strict adherence to the **Australian Privacy Principles (APPs)** contained in the *Privacy Act 1988* (Cth). This Candidate Data Collection Notice outlines how we collect, use, store, and protect your information throughout the recruitment and evaluation process. --- ## 2. What Information We Collect When you submit an application through this recruitment portal, we may collect the following personal and sensitive data: - **Contact & Identification Data:** Full legal name, email address, mobile phone number, residential suburb, and right-to-work status in Australia (e.g., Australian Citizen, Permanent Resident, or Visa category). - **Licencing & Driving Information:** Driver’s licence status, licence classification (e.g., Class C, Heavy Vehicle HR/HC/MC), and any active disqualifications or suspensions necessary for assessing logistical or operational suitability. - **Employment Status:** Current employment engagement, notice period availability, and voluntary disclosures regarding any concurrent engagements (including cash or subcontracting arrangements). - **Psychometric Assessment Responses:** Responses to the 24 forced-choice behavioural indicators (DISC profiling) measuring workplace communication and operational style. - **Written Exercise & Stylometric Data:** Your response to the situational challenge question, including text analytics for word count and algorithmic analysis. - **Employment Documentation:** Uploaded curriculum vitae / resumes, certifications, and educational documentation. - **Mutual Obligation Records:** For candidates registered through Workforce Australia, Centrelink, or approved employment services providers, documentation confirming your job search effort. --- ## 3. Purpose of Collection and Processing We collect and process this information solely for legitimate employment and recruitment purposes, including: 1. Evaluating your suitability, competencies, and behavioural alignment for the position applied for. 2. Verifying your eligibility to work lawfully within the Commonwealth of Australia. 3. Facilitating candidate communication regarding application progress, interviews, and potential employment offers. 4. Generating formal documentation of application attempts for eligible candidates fulfilling Centrelink / mutual obligation requirements. 5. Maintaining internal compliance audits, safety considerations, and operational integrity. --- ## 4. Automated & AI-Assisted Processing Disclosure In accordance with ethical AI transparency standards: - **Situational Challenge Formulation:** Generative Artificial Intelligence (Google Gemini) may be utilized on-the-fly to formulate role-specific situational scenarios. - **Stylometric & Forensic Analysis:** Candidate written responses are evaluated using automated language models to assess stylistic consistency, word count compliance, and potential synthetic generation. - **Human Decision-Making Guarantee:** Automated tools and psychometric scoring serve exclusively as decision-support aids for our hiring team. No candidate is automatically rejected or accepted solely on the basis of an automated score. All hiring determinations involve direct human review. --- ## 5. Information Storage, Security & Retention - **Secure Cloud Infrastructure:** Candidate records and uploaded documents are stored in encrypted databases and secure cloud repositories. - **Retention Period:** Unless otherwise required by Australian statutory regulations or tax/workplace laws, recruitment records for unsuccessful candidates are retained for a period of **twelve (12) months** from the date of submission, after which records and resumes are securely purged. - **Save & Resume Data:** Incomplete application drafts saved via 6-digit codes automatically expire and are purged from our servers after **forty-eight (48) hours**. --- ## 6. Disclosure to Third Parties We do not sell, rent, or trade candidate personal information. Candidate information may be shared strictly under confidentially bound arrangements with: - Authorized internal hiring managers and executive leadership within the Nexus ecosystem. - Approved cloud infrastructure providers (e.g., Google Cloud, Supabase) strictly for data hosting and transmission. - Official employment services agencies or Centrelink upon formal request or candidate consent for mutual obligation verification. --- ## 7. Your Rights Under Australian Privacy Law Under the *Privacy Act 1988*, you possess enforceable rights regarding your personal information, including: - **Right of Access:** You may request a copy of the personal information we hold regarding your application. - **Right to Correction:** You may request correction of inaccurate, outdated, or incomplete data. - **Right to Deletion / Withdrawal:** You may request the deletion of your candidate profile and uploaded resume by contacting our Privacy Officer at any time prior to an employment offer. --- ## 8. Privacy Officer Contact If you have questions, feedback, or complaints regarding how your personal information is handled: - **Contact Email:** privacy@zinnaghl.com - **Mailing Address:** Privacy Officer, Recruitment Services, NexusCareer Operations